Compliance Report

The Compliance Report generates a list of debtors and debts based on a starting and ending Compliance Date range. It can helpful if trying to determine:

• how long a debt has been in the Debt Setoff database, if the Compliance Date is the date (or close to the date) the debt was submitted to the Clearinghouse
• if some future Compliance Dates were used, whether intentional or not. The software will warn if a future Compliance Date of 31 or more days is entered in a Add Debtor function. However, if debts were loaded via the Import ASCII or Excel, the future Compliance Dates are not warned or stopped.

Information:

• SSN
• Last Name
• First Name
• Current Debt Amount
• Account Code/Department
• Account Number
• Compliance Date

• Report totals include: Debt Amount

Criteria for Selection - Compliance Start Date and Compliance End Date

Order: the report is in Last Name, First Name order.

Frequency: This report can be run at anytime.

Account Codes:

• As with all reports the account codes/departments is selectable:

- As all other reports, this menu requires access rights assigned in the User Setup. Each Account Code/Department must show "ACCESS", not "RESTRICTED". This report can only be generated for the account code/department that the user has access rights to. The admin user should have rights to all account codes in order to print an entire Compliance Report.

1. From the Reports menu:

2. Move the mouse over Compliance Report and click this option: 

3. A dialog screen appears for the date range: 

4. Enter a date range: Compliance Start Date and Compliance End Date:

Both dates default to today, but type over to edit, or use the to initiate the calendar.

5. Select the desired account code/department:

• It defaults to ALL, click the to display all account codes that are accessible as set-up in the User Setup.

• Select the desired account code/department

6. Select one of the two options:

• Click to initiate to process and continue
• Click to abort and return back to the Main Menu

 

Sample Compliance Report - for debts with Compliance Date range of 01/01/2012 through 11/11/2012

The Print Preview options appear:

- terminates the view of the report and returns to the Main Menu: